Tuesday, April 29, 2008

May Day - Do One Thing for Emergency Preparedness

May Day - Do One Thing for Emergency Preparedness
May 1, 2008

May 1st is Disaster Preparedness Day for improving awareness of
protecting historic documents of all types during disasters like
tornadoes, floods, and other natural disasters.

Be ready to care for your family and your family’s most important
records.

Plan an evacuation route for your family, plan a safe place in the
home, plan for a meeting place, and plan to take a cell phone or
numbers. Be able to “grab and go” when the time comes.

Tennessee State Library and Archives, County Government Archives, and
Council of State Archivists want everyone to remember to be prepared for
the unexpected.


Determine what are your family’s most Essential records and/or
Irreplaceable records.

Essential records are: birth certificates, marriage records, health and
insurance records, banking account records, and mortgage and deed
records.
Irreplaceable records are family documents, letters, diaries,
photographs, and scrapbooks.

Ways to prepare for emergencies.

1. Keep a checklist up to date, of all those essential records and
locations.
2. Take a copy of the checklist any time you have to evacuate your
home.
3. Consider duplicating essential records and store “off-site”
(a bank safety deposit vault or another trusted family home). Think of
where other duplicates might be and name that location on you list:
local government records, State Vital Records, or even doctor’s office
records.
4. Do not forget computer records: Any essential records stored on
home computers should be backed up by paper copy, CD, or jump drive
stored off site.
5. Be ready to evacuate some original records. If necessary create
an easy to carry ready to move container with essential or irreplaceable
records, to pick up as one evacuates.
6. An itemized list of locations for essential and irreplaceable
will help give a priority to possible recovery and salvage of those
items after a disaster.

Read more about this topic:
Rescuing Family Records: A Disaster Planning Guide by David W.
Carmicheal
Or on the following websites:
Tennessee State Library and Archives: http://www.tennessee.gov/tsla/
Council of State Archivists: http://www.statearchivists.org/
Heritage Preservation: http://www.heritagepreservation.org/
American Red Cross Preparedness section: http://www.redcross.org/

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